# Building a Questions and Answers Database In order to create an assessment, one needs a database of questions with their answers - which can be used to compile the assessment. The same question may be used in more than one assessment, and if it is changed, the change will be visible in all assessments which contain the question. To build up the database, one can create answer groups which can be re-used, questions and answers for each question in the database. ## Populating the Answer Groups Database
[![Populating the Answer Groups Database](http://media.screensteps.com/images/signify/358152/4/rendered/bba08be5-50b4-4f69-aa21-0b796f96e286_display.png)](http://signify.screenstepslive.com/s/10619/m/36778/l/358152-building-a-questions-and-answers-database/show_image?image_id=8085567)
This step is optional but could help to considerably speed up the building of assessments. Many questions have similar answer structures e.g.:
- Excellent / Good / Poor - Yes / No / I don't know - True / False - Not applicable / I strongly disagree / I disagree / I neither agree or disagree / I agree / I strongly agree - Not Applicable / Poor / Fair / Average / Good / Excellent
If these can be placed into an answers database, they can be reused where appropriate. To see the Assessment Builder menus, from the main menu select **Modules** **| e-Learning | Learning Management | Assessment** **Builder.** To add standard answers, select **Answer Groups** from **the Assessment Builder** menu. ### List of Answer Groups Screen
[![List of Answer Groups Screen](http://media.screensteps.com/images/signify/358152/4/rendered/1f416c24-168c-4497-a70c-265142c12108_display.png)](http://signify.screenstepslive.com/s/10619/m/36778/l/358152-building-a-questions-and-answers-database/show_image?image_id=8085570)
The main screen which opens for answer groups displays a list of all existing standard Answer Groups in the system database.
- To create a new Answer Group click the Add Group button. - To view or edit the list of standard answers per Answer Group, click **View/Edit** next to the group which you would like to view or edit. - To delete an Answer Group, click the checkbox in the **Delete** column and then click the **Delete** button.
### Adding/Editing an Answer Group
[![Adding/Editing an Answer Group](http://media.screensteps.com/images/signify/358152/4/rendered/d1d5f718-3551-4c0d-b13f-1764c4a21f30_display.png)](http://signify.screenstepslive.com/s/10619/m/36778/l/358152-building-a-questions-and-answers-database/show_image?image_id=8085572)
When adding a new group, viewing or editing an existing group, please note the following:
- Provide a descriptive name for the group. We like to include the number of answers in the answer group description. - When creating a new group, click **Save Answer Group Details** to create the group before adding all the possible answers to the group. Then the button with which to add answers to the group becomes available. - Click **Add Answer** for each possible answer which must be added to the group. - To edit a specific answer, click on the **Answer**. - To delete a specific answer, select the checkbox in the **Delete** column and then click **Delete Answer(s)**
### Adding/Editing Standard Answers in an Answer Group
[![Adding/Editing Standard Answers in an Answer Group](http://media.screensteps.com/images/signify/358152/4/rendered/1b24be61-dc00-4f94-b486-b2e3680f0396_display.png)](http://signify.screenstepslive.com/s/10619/m/36778/l/358152-building-a-questions-and-answers-database/show_image?image_id=8085575)
When adding a new answer to the answer group or editing an answer in an answer group, please note the following:
- Complete the required fields on the **Answer Detail** screen and click **Save** to submit the answer details and still display the answer details on the screen after saving. - Alternatively you can click **Save Add New** to save the answer details and open another blank screen where the next answer in the group can be provided - this helps to save time when adding multiple answers. - Continue adding the answers until the group is done, after which you can click on **Back** to go back to the list of answer groups.
Properties which can be captured per answer:
- **Answer:** The potential answer which must be displayed - **Standard Feedback:** Automatic feedback which the system provides directly after the question has been answered, if this answer was chosen, regardless of whether the question was answered correctly or not. - **Correct Answer Feedback:** Automatic feedback which the system provides directly after the question has ben answered, if this answer was chosen and the question was answered correctly. - **Incorrect Answer Feedback:** Automatic feedback which the system provides directly after the question has ben answered, if this answer was chosen and the question was answered incorrectly. - **Score:** The score to be allocated to the answer if chosen by the user when completing the question. - **Display Order:** The order in which the possible answer will be displayed to the user when completing the question - if all answers have the same order (e.g. zero), the answers are displayed in random order for each completion of the question per user.
Please note that all of the above properties are also available per question after adding them to a question in the database and can easily be edited per question, once added to the question. ## Populating the Questions Database
[![Populating the Questions Database](http://media.screensteps.com/images/signify/358152/4/rendered/488025c9-bab6-4aa0-83ff-c96db72babeb_display.png)](http://signify.screenstepslive.com/s/10619/m/36778/l/358152-building-a-questions-and-answers-database/show_image?image_id=8085577)
To simplify the creation of an assessment, it is advised to start with populating the questions database (once all possible standard answer groups have been captured) so that, when the assessment is created later on, there are questions available to choose from.
- To see the Assessment Builder menus, from the main menu select **Modules | e-Learning | Learning Management | Assessment Builder**. - To add questions and question categories, select **Question List** from **the Assessment Builder** menu.
### Question Management Screen (Question Database Tree View)
[![Question Management Screen (Question Database Tree View)](http://media.screensteps.com/images/signify/358152/4/rendered/56ed39eb-55b6-4740-a4be-268a60d7879a_display.png)](http://signify.screenstepslive.com/s/10619/m/36778/l/358152-building-a-questions-and-answers-database/show_image?image_id=8085580)
On the **Question Management** screen you will be able to add new question categories, edit existing question categories and add/edit questions. The questions are organized in a tree view which can be expanded per category/branch (by clicking on the "+" to the left of the category) to display all the items contained in the category. Each category can contain other sub-categories and/or questions. The buttons on the screen will become available per node within the tree structure which is currently selected - e.g. with "eAssess Questions" selected, only the **Add Category** button is available. ### Adding a Question Category
[![Adding a Question Category](http://media.screensteps.com/images/signify/358152/4/rendered/9ed68786-7068-4b54-87f2-0dadfd020b2e_display.png)](http://signify.screenstepslive.com/s/10619/m/36778/l/358152-building-a-questions-and-answers-database/show_image?image_id=8085583)
Use a **Question Category** to achieve the following:
- Group similar questions e.g. questions about a specific topic. - Group questions that will be used in one assessment (although this makes reusing these questions in other assessments less intuitive) - Group questions according to their types e.g. multiple choice, true or false etc.
Further:
- Sub categories can be added below a category to group questions even further. - To add a new category click the **Root** node of the Question Management tree view (eAssess Questions): The **Add Category** button becomes active. - Click **Add Category** for the **Question Category Detail** window to display. - Capture the category name/description and click **Save**. - Once a new category has been saved, the **Categories** and **Questions** tabs become available.
### Adding a Question to a Category
[![Adding a Question to a Category](http://media.screensteps.com/images/signify/358152/4/rendered/309cf0cb-a202-4667-a50f-fbf4ffaf7679_display.png)](http://signify.screenstepslive.com/s/10619/m/36778/l/358152-building-a-questions-and-answers-database/show_image?image_id=8085586)
In this section we will proceed to add questions to a question category. Questions are built up via three sections for each question. They are:
- The question itself. (Provided on the **Question Detail** tab) - Potential answers for the question. (The **Answers** tab) - Feedback to be given to the user when the question is answered. This could take the form of a standard message, a message given only when the answer was correct or a message in case of an incorrect answer. (The **Feedback** tab)
On the **Question Category Detail** page click the **Questions** tab and then the **Add** button for the **Question Detail** window to appear, as shown below. On the **Question Detail** tab fill in all the relevant fields. ### Capturing question details
[![Capturing question details](http://media.screensteps.com/images/signify/358152/5/rendered/baf61e71-836d-4a8c-8627-6211a90d80dd_display.png)](http://signify.screenstepslive.com/s/10619/m/36778/l/358152-building-a-questions-and-answers-database/show_image?image_id=8092536)
Properties which can be captured per question:
- **Introduction:** Any introductory message that is to be shown to the user before displaying the question - normally some background information to the question. - **Question:** The text stating the actual question to be displayed in the assessment. - **Type:** The Type of Question - explained in more detail below. - **Question Score:** The total score which can be scored in the question if answered correctly. In the case of a Multiple Select type question, this should be the total of all possible correct answers. If this is set to zero, the system will automatically calculate the total score as the sum of all correct answers. - **Maximum Answers Allowed:** Works in conjunction with question **Type.** If the question **Type** is set to **Multiple Selection**, this field specifies the maximum number of answers that can be selected by the user (if set to zero, all possible answers can be selected). For other question types, this value is ignored. - **Show Comments Block:** If this checkbox is checked, an additional text box will be displayed directly below the question answer where the user can capture comments (perhaps to explain/motivate an answer). - **Comments Mandatory:** If this checkbox is checked, the Comments field becomes mandatory for the question, forcing the user to complete the field for the question. - **Comments Heading:** The heading or label to be displayed directly above the Comments field.
The question **Type** can be one of the following:
- **Single Selection:** The question has one possible correct answer from which the user can choose using a radio button group - this is the default value and most used in assessment questions. - **Multiple Selection:** The question has multiple correct answers which the user can select using checkboxes - e.g. 5 possible answers of which 3 are correct. - **Match Column A with B:** The question has a list of values in one column and the same number of correct answers to choose from in a second column. - **Select the missing word:** A sentence or paragraph is displayed for the question which contains at least one missing word, each missing word having only one correct answer and can be chosen from 2 or more options.
Once all details for the question as a whole is completed, click **Save And Go To Answers:** The **Answers** and **Feedback** tabs become available and you are taken to the **Answers** tab to add possible answers to the question. Guidelines per question type are given below, further explaining how the answers to these questions should be added. ### Adding Answers to a Question
[![Adding Answers to a Question](http://media.screensteps.com/images/signify/358152/5/rendered/65322420-cd8d-4f75-9c06-c91ba1aaa6ce_display.png)](http://signify.screenstepslive.com/s/10619/m/36778/l/358152-building-a-questions-and-answers-database/show_image?image_id=8092539)
For every possible answer to a question, click **Add Answer** to open the **Answer Detail** screen, where the answer details are captured. ### Capturing Answer Details
[![Capturing Answer Details](http://media.screensteps.com/images/signify/358152/5/rendered/82cc2619-8fee-4b11-8554-2e1e3a48e8ab_display.png)](http://signify.screenstepslive.com/s/10619/m/36778/l/358152-building-a-questions-and-answers-database/show_image?image_id=8092542)
In the **Answer Detail** screen capture the details to the answer and click **Save**. To save time, you can capture the details for an answer and click **Save Add New**, which saves the answer details and opens a new blank page to add a new possible answer. Properties which can be captured per answer are the same as for answers in an **Answer Group**:
- **Answer:** The potential answer which must be displayed - **Standard Feedback:** Automatic feedback which the system provides directly after the question has been answered, if this answer was chosen, regardless of whether the question was answered correctly or not. - **Correct Answer Feedback:** Automatic feedback which the system provides directly after the question has ben answered, if this answer was chosen and the question was answered correctly. - **Incorrect Answer Feedback:** Automatic feedback which the system provides directly after the question has ben answered, if this answer was chosen and the question was answered incorrectly. - **Score:** The score to be allocated to the answer if chosen by the user when completing the question. - **Display Order:** The order in which the possible answer will be displayed to the user when completing the question - if all answers have the same order (e.g. zero), the answers are displayed in random order for each completion of the question per user.
### Guidelines: Single Select Questions ### Guidelines: Multiple Select Question ### Guidelines: Match Column A to B ### Guidelines: Missing Word ### Guidelines: Text only (Manipulated Single Select) ### Adding all Answers from an Answer Group to a Question
[![Adding all Answers from an Answer Group to a Question](http://media.screensteps.com/images/signify/358152/5/rendered/0b0b2db6-76ed-4f9b-85b6-f47f77c5a4fe_display.png)](http://signify.screenstepslive.com/s/10619/m/36778/l/358152-building-a-questions-and-answers-database/show_image?image_id=8092545)