eLearning - MOBILE APPLICATIONS

• User Manual - USER/LEARNING Application
• Introduction and Device Specification
• Access to the Learning Application
• Login and Menu Items
• How to Clear Application Data
• User Manual - Workplace Observation Application
• Introduction & Device Specificaiton
• Access to the Workplace Observation Application
• Functional Specification
• Assessment settings
• Settings definition
• Link an Assessor / Moderator to an assessment
• Give Assessor / Moderator access to all assessments
• Login and menu items
• Employee Assessment
• Employee Attempts
• Quick Reference Guides and Practical Exercises

User Manual - USER/LEARNING Application

Introduction and Device Specification

Introduction

The Signify Learning app is used by end users to access the Signify Learning Portal and allows for some content to be downloaded to the devices and accessed in off-line mode.  This app is available for Android and iPhone devices.

The Learning application can be downloaded from Google Play Store and iOS App Store.

Device Specification

Access to the Learning Application

Login and Menu Items

To log in to the learning application the user requires a username and a password. This is the same username and password that the user uses to access the Signify LMS on a web browser.

Note: For first time login the user will require a company key. This company key will retrieve the theme from the LMS. Once the device has retrieved the theme from the LMS system the user will not be required to enter this key again unless the user would like to use a different theme or a new install of the application.

Tip: If you cannot remember what your company code is contact your system administrator or Signify support and we will assist you.

Enter Username, Password and Company Key then click on SIGN IN.

When the user logs in to the system the will be greeted by a popup page explaining how to dismiss notifications. To dismiss notifications, simply tap & swipe them to the right. Click on the CLOSE button to continue.

Home Page

The first page of the application is the Home page.

Here the user can do the following:

Tip: It is always a good idea to sync the application to the LMS when something has changed on the LMS.

Select the Hamburger icon to view all the menu items

My Details

On this page the user will be able to change basic information and the profile image of the user.

The user will be able to edit the following:

Select the Hamburger button to navigate to the next page.

My Achievements

On this page the user will be able to view their learner records, badges, Qualifications and more.

Use the tabs at the top of the screen no navigate to the relevant section:

Badges

Here the user can view their training level and the badges and badge points that they have received on the LMS system.

Courses

On this page the user will be able to view their learner records achieved as well as the Start date, End Date, Completed Status, Competent Status, Points Achieved, Score Achieved per learner record.

If the learner record has a badge linked to the record the badge image will be displayed.

The user will also be able to download a certificate if it is available.

 

Qualifications

On this page the user will be able to access their qualifications achieved on the LMS system.

Programmes

Here the user will be able to view their Programmes on the LMS system.

Units

The user will be able to access their Unit Standard awarded by the system.

Learning Portal

In this section the user will be able to access and complete pathways that they have access to on the LMS portal.

A user will also be able to download a pathway for offline use.

Warning: The following steps cannot be accessed offline and requires an internet connection:

Information: The following steps can be access when the pathway is downloaded and the device is offline:

Users are able to do the following on the Learning Portal page:

Tap on a pathway or category to open the content.

When returning to a pathway you will be asked if you would like to CONTINUE where you left of or if you would like to RETURN to the start.

If you are starting a new pathway or return to the start of an pathway you will be displayed a summery of the pathway and the the status of the pathway steps.

Click on the START button to access and complete the pathway.

Note: Screenshots that are taken with the user's mobile device can be blocked when they use an Android device. The Screenshots cannot be blocked when the user uses an iOS device.

You can navigate between the steps in the pathway by swiping left or;

Tip: Select the hamburger icon for more options.

The End of Pathway step is always located at the end of a pathway. This step displays a summery of pathway steps that are not completed. You will also be able to rate the pathway on this step.

Note: When using the application offline the step status/progress will only be updated to the LMS when you device has access to the internet and is synced to the LMS.

How to download a pathway?

To download a pathway click on the download icon.

The download icon of the pathway will change to indicate if a pathway is available to use offline.

Sign Out

The last menu item is to sign out of the application. Select the SIGN OUT button to sign out of the application.

How to Clear Application Data

In this article we will discuss how to clear the application data of the mobile application.

The main reason why you would like to clear the application data is if you would like enter another company key to change the application theme.

The instructions in this article only applies to Android devices.

Note: Because of the amount of android versions available and all the different devices the steps to clear the application data on your device may very on your device.

Navigate to your device settings

Then navigate to the Apps menus in your settings

Scroll to the Signify Application and select it.

Now click on Storage.

Select the CLEAR DATA button.

When you are asked are you sure you would like to delete app data select OK.

Your app data has now been cleared. When you launch the application again it will ask for a company code.

User Manual - Workplace Observation Application

Introduction & Device Specificaiton

Introduction

With this new functionality, it is possible for assessors to conduct practical assessments on-site by using a mobile device. The results of the assessments are synced back to the LMS system.

Device Specification

Access to the Workplace Observation Application

• The application can be Installed from The Play Store on the Android device  Signify Workplace Observation. 
• The application can also be updated from the Play Store if and when required.
• Click here to download the application.

Functional Specification

Assessment settings

Path: Modules | e-Learning | Learning Management | Assessment Builder | Assessment List | Assessment Detail

Assessments can either be imported with the correct settings or the settings may be updated after the assessment has been imported.

Existing assessment can also be updated to display on the mobile device with the required additional settings.

On the Assessment Detail page scroll down to the Mobile App Settings, a setting is available that will allow the assessment to be displayed on a mobile device:

When ticking the checkbox, the mobile app setting options are displayed:

Select the required settings applicable to your assessment requirements. Save the selected settings.

The selected fields above will be mandatory fields, the assessment cannot be finalised unless all fields have been completed.  

Diminishing questions assessments are not catered for on the mobile assessment application.

Settings definition

Note: When assessments are marked to no longer be visible on the mobile device the mobile device’s data has to be cleared to ensure that the assessment is no longer visible on the device.

Link an Assessor / Moderator to an assessment

Path: System Administration | Database | Training Interventions

Open the training intervention linked to the applicable assessment.

Click on the Assessors link to link an Assessor to the assessment.

Click the Link Assessors button to open the Assessor / Moderator List.

Select the required employee and click Select to link to the applicable assessment.

When logging into the mobile app the employee will be able to access the assessment as the employee has been linked to the assessment as an assessor.

Give Assessor / Moderator access to all assessments

Path: System Administration | Database | Assessors / Moderators

If an Assessor or Moderator should have access to all assessments, and not only assessments that the assessor has been linked to, a setting is available to give the user access to all the assessments that has been marked as “visible on mobile app”.  

The setting will allow the assessor/moderator access to all published assessments on the system that has been marked as “visible on mobile app”.

Tick the “Allow view/selecting of other assessments on the mobile app” tick box to give the assessor access to all assessments.

Save any changes made.

Login and menu items

The assessor is required to enter a Username and Password, this username and password is the same as the username and password used to login to the Signify System.

NB: It is very important that an assessor must log out of the application after completing the assessments for the day.

Enter Username and Password and click LOGIN. The application menu items will display on the landing page:

Menu Items Functionality:

Employee Assessment

When the sync process is complete the assessor may start with the assessment process.

No Internet access is required to perform the assessment on site. Internet access is however required to sync completed assessments back to the LMS system.

Take note of the assessment status  only assessments with the green radio buttons are available offline.

Click on the required assessment, and select the applicable option:

Click “Create new attempt” to start a new assessment attempt, alternatively click “Download new version”, to download the latest version of the assessment, keep in mind that internet connection is required to perform this action.

The “Create new attempt” option can also be utilised to ensure that questions are randomised if the assessment has been created to limit the number of questions to be directed at the employee. The question order must also be set to zero.

When clicking “Create new attempt” a list of all employees the assessor has access to is displayed.

The following search criteria is available to easily locate employees appointed in a specific Position or Organization, click the button in the top right corner to access the search settings:

When you have located the applicable employee click “Create new attempt” or cancel to select another employee.

The assessment process may now begin.

Information with regards to the assessment is displayed and instructions are given at the bottom of the page.

If you have indicated that the GPS co-ordinates is required, the mobile device’s location settings must be switched on. Click “Get GPS” to get the GPS co-ordinates of where the assessment is being conducted. The GPS con-ordinates will be displayed at the bottom of the page.

Answer all the assessment questions and capture comments where required. Click in the comments section and type your comments.

You can access the question list by clicking the button in the left top corner. The list will display all questions in the assessment. Questions that are underlined have been answered and the questions not underlined have not been answered.

At the end of the assessment, if the applicable item was selected, the employee and the assessor will be required to sign off the assessment. Click on Employee Signature / Assessor Signature and sign in the block provided to capture the signatures of both parties involved in the assessment process.

Click “View Completed Assessment” to view the assessment transcript (see image below).

Click “Done” if you are ready to finalise the assessment.

The system will display a warning message if all questions / comments have not been answered.

Click “Done” to save the assessment. The assessment can be synced when the assessor has access to the internet.

Click “ok” to continue.

Employee Attempts

Click “Employee Attempts” to access all employee assessment attempts.

If an assessment was started but has not been completed the assessment can either be restarted or the assessor may continue with the assessment that is in progress. The answers and comments of the questions that have been answered are saved and will display when continuing with an assessment.

Click the “Restart assessment” to restart the entire assessment.

Click “Continue assessment” to continue with an assessment that has not been completed.

Note: When continuing with an assessment you will notice that only the answers and questions are saved the GPS co-ordinates and employee photo data is not saved, this will have to be redone.

Click the Synch button to sync the completed assessment attempts back to the LMS system, this action requires access to the internet. The Sync button is available on the bottom right corner.

The synced attempts will display with a blue radio button.

Assessments are not marked on the app, scoring is still done on the LMS system. The assessment score will thus only be available after the sync is complete.

The date entry on the Learner Record will be the date that the assessment was synced to the system. The date stamp is determined by the server and not the date on the mobile device as this can be manipulated.

On the employee attempts list the assessment transcript can be viewed by clicking on the applicable assessment, click “Open Results”. A copy of the transcript can also be saved to the system by clicking on “Save a copy”, this will be saved under the documents tab on the employee’s profile.

The transcript can be developed according to the client’s requirements at an additional cost.  

When an assessment has been synched but not yet removed an assessor will not be able to redo the same assessment for the same employee again. The following screen message will be displayed.

When the assessment has been synced back to the LMS system the results can be accessed on the LMS system.

Path: Modules | Manage employees | Employee Record | Employee Development | Learner Records

A learner record has been created for the completed assessment.

The competency as well as the assessment score is displayed.

The employee’s competency is determined by the pass rate stipulated on the assessment details, the competency status displayed on the learner record is not linked to the declaration of outcome indicated on the assessment by the assessor.

The assessment can be accessed via the employee’s list of assessments.

Path: Modules | Manage employees | Employee Record | Employee Development | Assessment List

The assessment details (assessment transcript) may also be displayed from the LMS Portal. This is the same transcript that is displayed on the mobile device.

Quick Reference Guides and Practical Exercises

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