Key Features of the Module

Event management

Event creation and administration

• Events can be linked to training interventions or free-text entries.
• Coordinators, facilitators, and training providers can be assigned to specific events. 
  • • For more information on these roles, see the Administrator, Coordinator, and Facilitator Roles.
• Events can consist of multiple sessions, including multi-day events.
  • • Attendance is recorded per session.
    • Sessions can be copied to multiple days.
• Both in-person and virtual events can be created and managed.
  
• Events can be edited after they have been created.

Attendee management and booking control

• Event attendees can be added individually or using pre-defined people groups.
  
• Workflows can be set up to assist with event registrations and approvals.
  • • Integration with HR process workflows for approvals.
    • Manager-based or administrator-based approval flows.
    • Alignment with reporting lines for decision-making.
• Participation is easily managed through attendee limits, waitlists, and booking deadlines.
  • • Easily add additional attendees, even after an event has been created.

Calendar integration and self-service functionality

• A calendar view of all scheduled events allows users to stay up to date on upcoming events.
• The self-service booking interface, using a calendar, allows attendees to sign up for events.
• Events can be configured to determine who can view and book them.
• Attendees can easily log their attendance by scanning unique QR codes.

Record-keeping and reporting

Costing and financial tracking

• Cost structures can be linked to events to ensure efficient budgeting.
  • • Resource allocation is optimised, and the administrative burden is lightened.
• Event administrators can allocate costs per attendee or distribute them across attendees.
• Billing details, invoice references, and payment status are recorded to support better decision-making.

Attendance and completion tracking

• Attendance can be recorded per session, with multiple status options.
• Attendees' progress is tracked in terms of overall completion and competency outcomes.
• The module supports partial and final attendance updates.
  • • Attendance data can be edited and updated to maintain data integrity.
• Attendance registers can be exported for reporting, ensuring an accountable approach to employee development.
  • • Historical attendance records are easily accessible.
    • Full audit trails of attendee participation are kept for compliance and reporting purposes.