# Schemas # How to Switch Between Schemas In this quick guide we will explain the following steps:
1. How to switch schemas from System Administration. 2. How to switch schemas from Manage Employees.
## 1. From System Administration ### 1.1. How do I get there? From your home page, in the left bottom corner, click on System Administration.
![](https://media.screensteps.com/image_assets/assets/002/314/795/original/687caf07-6202-45a3-a268-57a9abee2774.png)
### 1.2. What do I do?
- Hover over the Home icon (1) - Click on the Switch Schema option (2)
[![image-1616947387719.png](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/scaled-1680-/pjHeY51avJVOTW2c-image-1616947387719.png)](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/pjHeY51avJVOTW2c-image-1616947387719.png)
- Select the schema you want to switch to from the drop-down (3) - Click on the Switch Schema button to switch to the new schema (4)
[![image-1616947394098.png](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/scaled-1680-/4JrssaMFKrW4okP0-image-1616947394098.png)](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/4JrssaMFKrW4okP0-image-1616947394098.png)
- Navigate and click on Ok (5) - You will be navigated back to the Administration portal

Note the conditions displayed in the pop up screen

![](https://media.screensteps.com/image_assets/assets/002/323/638/original/4b85aa82-de12-4187-928c-f7061028e8fe.png)
## 2. From Manage Employees ### 2.1. How do I get there? From your home page, in the left bottom corner, click on System Administration (1). Hover over the Modules Button (2). Click on Manage Employees (3)
![](https://media.screensteps.com/image_assets/assets/002/314/787/original/c0084b90-c68a-4c63-86cc-0730ce53471c.png)
![](https://media.screensteps.com/image_assets/assets/002/314/789/original/e3139f61-7576-488a-8a53-c276ec46eba3.png)
### 2.2. What do I do?
- Click on the blue circle with the white down arrows in (1) - Select the schema you want to switch to from the drop down (2) - Click on the Switch Schema button to switch to the new schema (3) - You will remain on the same page

Take Note: You will only be able to edit an employee profile when you are working on the schema the employee is appointed on.

[![image-1616947412649.png](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/scaled-1680-/S4TYQMtVzGxyKxoq-image-1616947412649.png)](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/S4TYQMtVzGxyKxoq-image-1616947412649.png)
# How to Create a Schema ## How to get there? Click on System Administration (1), then with your cursor hover over System Administration (2) | Tools (3) | Configuration (4). Finally click on Schema Management (5).
![](https://media.screensteps.com/image_assets/assets/002/573/643/original/740d501a-d241-47ac-b327-7a3a0758c733.png)
![](https://media.screensteps.com/image_assets/assets/002/573/641/original/ad7d2c25-61b2-484e-9580-d761fe4dcaeb.png)
![](https://media.screensteps.com/image_assets/assets/002/573/639/original/4848e080-84c2-4bef-8e7a-37779cadeab2.png)
## What to do? In this FAQ we are going to copy the configuration from an existing Schema to the new Schema. If you would like to create a new Schema or there is no Schema on your system please contact our support team for assistance. Email: Tell: (012) 763 6600
- To add a new Schema click on the Add (1) button.
![](https://media.screensteps.com/image_assets/assets/002/573/637/original/fe963bc8-adf3-4a76-80b8-c5311cffe8e3.png)
- Insert your Schema name is the Schema Description (2) field. - You can enter a short name for your Schema in the Schema Prefix (3) field. - Item Order (4) is the order in which your Schema will be displayed. - From the Copy From Schema (5) drop-down the Schema you would like to copy. - The following boxes should be ticked or unticked respectively:
- Schema SQL Criteria (6) remains UNTICKED. - Tick the box Show On Portal (7). - Tick the box Always Show on Primary Interface (8). - Tick the box Only Show to Current Division (9). - Tick the box Show "All Learning Programmes" link on interface (10). - Show Learner Guides on Interface (11) remains UNTICKED. - Tick the box Show Advertise Event on Interface (12).
- Image URL for Schema Logo (13) LEAVE BLANK. - Enter en-US in the Culture (14) field. - Select from the Fiscal Year Start Month (15) drop-down the month the fiscal/financial year of the organisation starts on. - Click on Save (16).
[![image-1616947551606.png](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/scaled-1680-/fPWD6A6k660dtDJx-image-1616947551606.png)](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/fPWD6A6k660dtDJx-image-1616947551606.png)
- Wait for the Schema is Successfully Saved (17) message to appear on the top of the page. - Click on Back to List (18).
![](https://media.screensteps.com/image_assets/assets/002/577/096/original/66c64e4b-900b-49d1-a2fb-ec2354c1383c.png)
![](https://media.screensteps.com/image_assets/assets/002/577/086/original/7452c3c3-bb04-494b-b22c-e87c86ddc9e8.png)
- Confirm that the new Schema is created (19).
[![image-1616947526028.png](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/scaled-1680-/TsODnaHzrZDZzxYs-image-1616947526028.png)](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/TsODnaHzrZDZzxYs-image-1616947526028.png)
## How to assign Schema access right on new Schema?

Note: Before switching to the new Schema you need to assign Schema access rights on the new Schema to your user.

With your cursor hover over System Administration (1) | Users (2) | Manage Users (3).
![](https://media.screensteps.com/image_assets/assets/002/577/098/original/d3ac5de7-b9f2-420e-8daf-9192251082f6.png)
- Search for you user (4). - Click on Action (5). - Click on View / Edit (6).
![](https://media.screensteps.com/image_assets/assets/002/577/092/original/ca1bfcaa-3947-46d0-87bc-6457f771c484.png)
- Click on Role Assignment (7). - Then click on System Access (8).
[![image-1616947565199.png](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/scaled-1680-/AVCUeON1yOfzrTy7-image-1616947565199.png)](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/AVCUeON1yOfzrTy7-image-1616947565199.png)
- Ensure the Switch Schema (9) tick box is ticked. - Tick the tick box at your new Schema (10). - Click on Save (11).
Click [HERE](http://signify.screenstepslive.com/s/10619/m/86774/l/1065850-how-to-switch-between-schemas) to navigate to a new manual on how to switch Schemas.
![](https://media.screensteps.com/image_assets/assets/002/577/090/original/d3563e47-04a9-4f49-b60b-2abbcd591106.png)