# How To Use The Workplace Observation Application Offline

<p class="callout info">Note: To complete these steps the device you are using must be connected to the internet.</p>

## <svg aria-label="Heading anchor" enable-background="new 0 0 20 20" height="16" role="img" viewbox="0 0 20 20" width="16" xmlns="http://www.w3.org/2000/svg"></svg>Signing In and Retrieving Theme

<div data-article-id="1175765" data-workflow="false" id="bkmrk-insert-your-company-"><div data-article-id="1175765" data-workflow="false"><div data-role="steps-container"><div data-step-uuid="5b2dd346-9249-4bd3-adc8-80308486a25e"><div>- Insert your Company Theme Key (1) provided by your system administrator.
- Enter your Username (2).
- Then enter your Password (3).
- Select the Login (4) button.

</div><div></div></div></div></div></div>Tip: These steps need to be completed when connected to the internet. When the login button is selected the Company Theme is downloaded from the internet.

<div data-article-id="1175765" data-workflow="false" id="bkmrk-"><div data-article-id="1175765" data-workflow="false"><div data-role="steps-container"><div data-step-uuid="5b2dd346-9249-4bd3-adc8-80308486a25e"><div></div><div>![](https://media.screensteps.com/image_assets/assets/002/975/023/original/307b4deb-4f6d-4a17-9d88-e2eb149493e4.jpg)</div></div><div data-step-uuid="e6aa2015-c4e6-448a-afbf-ce229092d836"></div><div data-step-uuid="64a40025-f3b3-44fd-9d6c-886258c7d28d"></div></div></div></div>## <svg aria-label="Heading anchor" enable-background="new 0 0 20 20" height="16" role="img" viewbox="0 0 20 20" width="16" xmlns="http://www.w3.org/2000/svg"></svg>Preparing Employee Data and Assessments For Offline Use

<div data-article-id="1175765" data-workflow="false" id="bkmrk-select-the-button-re"><div data-article-id="1175765" data-workflow="false"><div data-role="steps-container"><div data-step-uuid="64a40025-f3b3-44fd-9d6c-886258c7d28d"><div>- Select the button Retrieve latest assessments and employees (1).

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/025/original/279f1457-0eff-47d9-9d9f-27942aa42871.jpg)</div><div>- Select your relevant Subgroup for example Employees reporting directly to Joe Black (2).

</div><div></div></div></div></div></div><p class="callout info">Note: The subgroup selected is important and must contain the employees to be assessed offline.</p>

<div data-article-id="1175765" data-workflow="false" id="bkmrk-click-on-the-assessm"><div data-article-id="1175765" data-workflow="false"><div data-role="steps-container"><div data-step-uuid="64a40025-f3b3-44fd-9d6c-886258c7d28d"><div></div><div>![](https://media.screensteps.com/image_assets/assets/002/975/035/original/bf1eecc0-6c7b-4e58-9186-ace23ecbf4af.jpg)</div><div>- Click on the Assessments (3) button. Here you will select which assessment to download and will then be available offline.

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/020/original/3fa2afeb-5f18-4b80-91e3-782049bd1563.jpg)</div><div>- Click on the download button to download all the assessments (4). Depending on the amount of assessments this might take some time to download.

</div></div></div></div></div>**OR**

<div data-article-id="1175765" data-workflow="false" id="bkmrk-here-you-can-search-"><div data-article-id="1175765" data-workflow="false"><div data-role="steps-container"><div data-step-uuid="64a40025-f3b3-44fd-9d6c-886258c7d28d"><div>- Here you can search for an assessment (5).
- Select either assessments for whom you are the assessor OR Show all assessments (6).
- Click on the assessment you would like to access offline (7).

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/033/original/200fd6a9-4512-42da-bfea-ec817ce26355.jpg)</div><div>- Click on Download new version (8) to start the download for offline use.

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/027/original/8e6ab3b2-816f-4af4-8bbf-fbf3b00ac8ca.jpg)</div><div>- The assessment available offline will display a Green Circle (8).
- Click on the Back button to return to the home screen (9).

</div><div></div></div></div></div></div>Tip: The legend at the bottom of the screen displaying the colours for offline assessments or assessments that needs to be downloaded (10).

<div data-article-id="1175765" data-workflow="false" id="bkmrk--0"><div data-article-id="1175765" data-workflow="false"><div data-role="steps-container"><div data-step-uuid="64a40025-f3b3-44fd-9d6c-886258c7d28d"><div></div><div>![](https://media.screensteps.com/image_assets/assets/002/975/031/original/c49f7b11-45f2-4ff6-ae92-bb7fc677636c.jpg)</div></div><div data-step-uuid="97e6c509-b73f-4850-ba79-59579ffe3ae5"></div></div></div></div>## <svg aria-label="Heading anchor" enable-background="new 0 0 20 20" height="16" role="img" viewbox="0 0 20 20" width="16" xmlns="http://www.w3.org/2000/svg"></svg>Completing an Offline Assessment

<p class="callout info">Note: If you have downloaded the correct employee and assessment data by following the steps above your device is now safe to take offline</p>

Tip: Multiple assessment can be completed offline before syncing the assessments to the LMS.

<div data-article-id="1175765" data-workflow="false" id="bkmrk-select-employee-atte"><div data-article-id="1175765" data-workflow="false"><div data-role="steps-container"><div data-step-uuid="97e6c509-b73f-4850-ba79-59579ffe3ae5"><div></div><div>- Select Employee Attempts (1).

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/018/original/da4ea776-bfd5-40e2-94ab-7b9c27feae04.jpg)</div><div>- Click on ADD NEW (2) to select an offline assessment.

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/029/original/443f2554-8cd0-471e-9a59-aaded6965645.jpg)</div><div>- Select one of the assessments that are available offline (3).

</div><div></div></div></div></div></div><p class="callout info">Note: If the assessment has a Orange or Red circle next to it you will not be able to continue. Only offline assessment will be available</p>

<div data-article-id="1175765" data-workflow="false" id="bkmrk-search-for-the-emplo"><div data-article-id="1175765" data-workflow="false"><div data-role="steps-container"><div data-step-uuid="97e6c509-b73f-4850-ba79-59579ffe3ae5"><div></div><div>![](https://media.screensteps.com/image_assets/assets/002/975/095/original/bb9d4647-cf5c-4126-8ab1-ae68e1d40386.jpg)</div><div>- Search for the employee to be assessed (4).
- Select the employee (5).

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/109/original/24e9cf27-0d03-4156-bdc1-c9927f589d8c.jpg)</div><div>- Select Create new attempt (6).

</div><div></div></div></div></div></div>Tip: The assessment will now be launched.

<div data-article-id="1175765" data-workflow="false" id="bkmrk-complete-the-assessm"><div data-article-id="1175765" data-workflow="false"><div data-role="steps-container"><div data-step-uuid="97e6c509-b73f-4850-ba79-59579ffe3ae5"><div></div><div>![](https://media.screensteps.com/image_assets/assets/002/975/115/original/7ec1a3a8-e0df-4524-b875-400c462dd35d.jpg)</div><div>- Complete the assessment by swiping left (7).
- For quick navigation select the menu button (8).

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/111/original/58b6cac8-c3d9-424f-9c25-add9cd9c37b1.jpg)</div><div>- When the assessment is complete click on the Done Button (9).
- Select the OK button when the pop-up appears (10).

</div><div></div></div></div></div></div><p class="callout info">Note: The assessment may be completed, but the results of the assessment have not been uploaded to the LMS.</p>

<div data-article-id="1175765" data-workflow="false" id="bkmrk--1"><div data-article-id="1175765" data-workflow="false"><div data-role="steps-container"><div data-step-uuid="97e6c509-b73f-4850-ba79-59579ffe3ae5"><div></div><div>![](https://media.screensteps.com/image_assets/assets/002/975/099/original/48cacdf8-86c8-49be-a173-69b30ba8324e.jpg)</div></div><div data-step-uuid="fcf339a0-10a3-4eb8-9732-d5ff2f567358"></div></div></div></div>## <svg aria-label="Heading anchor" enable-background="new 0 0 20 20" height="16" role="img" viewbox="0 0 20 20" width="16" xmlns="http://www.w3.org/2000/svg"></svg>Syncing the Offline Assessments To the LMS.

<p class="callout info">Note: To complete these steps the device you are using must be connected to the internet.</p>

<div data-article-id="1175765" data-workflow="false" id="bkmrk-select-employee-atte-0"><div data-article-id="1175765" data-workflow="false"><div data-role="steps-container"><div data-step-uuid="fcf339a0-10a3-4eb8-9732-d5ff2f567358"><div></div><div>- Select Employee Attempts (1).

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/107/original/5de084b1-cda2-4bdf-82fa-743cb4e148df.jpg)</div><div>- Here you will be able to view all the assessment attempts for the day (1).
- To sync all the attempts click on the sync button (2).
- To sync the assessments one by one click on the assessment you would like to sync.

</div><div></div></div></div></div></div>Tip: The legend at the bottom of the screen (3):

<div data-article-id="1175765" data-workflow="false" id="bkmrk-assessments-that-wer"><div data-article-id="1175765" data-workflow="false"><div data-role="steps-container"><div data-step-uuid="fcf339a0-10a3-4eb8-9732-d5ff2f567358"><div>- Assessments that were started, but are not complete will display a Red circle.
- Assessments that are complete, but has not yet been synced to the LMS will display a Green circle.
- Assessments that have been synced will display a Blue circle.

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/113/original/0569487b-6358-4307-ac28-b503a5b7f865.jpg)</div><div>- When you have selected an assessment to sync click on Sync Attempt (4).

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/105/original/a6b5ca25-90ec-4ad0-a562-9a95288f8e2a.jpg)</div><div>- Once an assessment is synced click on the assessment to view the transcript of remove the assessment (5).

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/101/original/9080c620-66d0-4193-890c-43852800adc6.jpg)</div><div>- Select Open results (6) to view the transcript and to save a copy to the learner record on the LMS.
- Select Remove (7) to remove the attempt from your device.

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/103/original/7df9c92a-9552-4fba-a889-03fbfdffc0e6.jpg)</div><div>- You can remove all synced attempts by clicking on the REMOVE SYNCED ATTEMPTS (8) button.
- Then click on the Yes button (9).

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/097/original/2350fda1-1103-4f7d-9258-129343da4b85.jpg)</div></div><div data-step-uuid="a86a868b-639f-4017-ae62-34c48d84199b"></div></div></div></div>## <svg aria-label="Heading anchor" enable-background="new 0 0 20 20" height="16" role="img" viewbox="0 0 20 20" width="16" xmlns="http://www.w3.org/2000/svg"></svg>Logging Out

<p class="callout info">Note: For security and to keep the assessments in sync it is very important to log out of the application at the end of every day.</p>

<div data-article-id="1175765" data-workflow="false" id="bkmrk-click-on-the-lock-sy"><div data-role="steps-container"><div data-step-uuid="a86a868b-639f-4017-ae62-34c48d84199b"><div></div><div>- Click on the Lock Symbol (1) to log out.
- Then click on OK (2).

</div><div>![](https://media.screensteps.com/image_assets/assets/002/975/123/original/b92743bb-9b51-41ec-b932-fd4e9ec8792e.jpg)</div></div></div></div>