# Getting Started with Job Profiler

# Introduction to the Job Profile Module

The **Job Profile** module allows a user to define and create a profile or job description for every job in an organisation. A job consists of a number of attributes, one of which is positions which could inherit the job profile’s attributes.

## <svg aria-label="Heading anchor" enable-background="new 0 0 20 20" height="16" role="img" viewbox="0 0 20 20" width="16" xmlns="http://www.w3.org/2000/svg"></svg>Modules Sharing Information With Job Profiler

The Job Profile Module shares information with other Signify HR modules. Find below a diagram indicating some of these relationships.

<div data-role="steps-container" id="bkmrk-"><div data-role="steps-container"><div data-role="steps-container"><div data-step-uuid="bc0c9f64-f65b-4157-a423-4a3947e4d9c0"><div></div></div></div></div></div>[![image-1616858902833.png](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/scaled-1680-/yijpvHew65DG7FMY-image-1616858902833.png)](https://signature.signifyhr.co.za/uploads/images/gallery/2021-03/yijpvHew65DG7FMY-image-1616858902833.png)

## <svg aria-label="Heading anchor" enable-background="new 0 0 20 20" height="16" role="img" viewbox="0 0 20 20" width="16" xmlns="http://www.w3.org/2000/svg"></svg>Definitions, Abbreviations and Acronyms

<div data-role="steps-container" id="bkmrk-terminology-definiti"><div data-role="steps-container"><div data-step-uuid="6a64ebfb-4238-4e69-91c0-c9e4640dfe8c"></div><div><table><thead><tr><th>Terminology</th><th>Definition</th></tr></thead><tbody><tr><td>Profile</td><td>A job description consists of job attributes and serving as a template for creating job positions. An employee is not appointed in a profile.</td></tr><tr><td>Position</td><td>A position belongs to a profile and depending on the settings, can inherit all or some of its parent profile’s information. Employees are appointed in positions.</td></tr><tr><td>SETA</td><td>Sector Education &amp; Training Authority</td></tr><tr><td>OFO</td><td>Organising Framework for Occupations</td></tr><tr><td>VARI</td><td>**V**eto decisions - **A**ssign tasks - **R**eward and recognition - **I**nitiate removal - Problem solving</td></tr><tr><td>Competency</td><td><a name="OLE_LINK3"></a>Competency is the ability of an individual to perform a job properly.</td></tr><tr><td>KPA</td><td>Key Performance Area</td></tr></tbody></table>

</div><div data-step-uuid="221644d5-5a4a-4900-b3c3-05c3aa2ab526"></div></div></div>## <svg aria-label="Heading anchor" enable-background="new 0 0 20 20" height="16" role="img" viewbox="0 0 20 20" width="16" xmlns="http://www.w3.org/2000/svg"></svg>The Menu Structure

Below is the menu structure, as seen by a System Administrator, BEFORE a specific job profile is selected.

<div data-role="steps-container" id="bkmrk-clicking-the%C2%A0adminis"><div data-role="steps-container"><div data-step-uuid="221644d5-5a4a-4900-b3c3-05c3aa2ab526"><div>1. Clicking the **Administration** tab would allow a user access to the Administrator lookup menu and other administration functionalities e.g. unlocking and deleting multiple profiles.
2. When a specific Job Profile is selected, the menu changes to allow access to the profile’s attributes.

</div><div>![](https://media.screensteps.com/image_assets/assets/001/237/307/original/7a3d9c17-bf35-4e18-90a8-c9a269d27127.png)</div><div></div></div><div data-step-uuid="bcfc35da-afd2-4478-9b33-cac91b9ca676"></div></div></div>## <svg aria-label="Heading anchor" enable-background="new 0 0 20 20" height="16" role="img" viewbox="0 0 20 20" width="16" xmlns="http://www.w3.org/2000/svg"></svg>Search

The user will be able to search the database for job profiles by making use of the following search criteria:

<div data-role="steps-container" id="bkmrk--1"><div data-role="steps-container"><div data-step-uuid="bcfc35da-afd2-4478-9b33-cac91b9ca676"><div></div><div>![](https://media.screensteps.com/image_assets/assets/001/237/305/original/ae354c96-1f78-4d1f-a92c-f797985f9a79.png)</div><div></div></div></div></div>The only field that requires a discussion is **Lock Status**. Below is the meaning of the different lock statuses. In essence this state protects profiles from being simultaneously changed by different users.

<div data-role="steps-container" id="bkmrk-status-definition-al"><div data-step-uuid="bcfc35da-afd2-4478-9b33-cac91b9ca676"><div></div><div><table><thead><tr><th>Status</th><th>Definition</th></tr></thead><tbody><tr><td>**All**</td><td>Show both locked and not locked profiles.</td></tr><tr><td>**Locked**</td><td>When a normal user opens a new or a currently unlocked Job Profile, that profile is immediately locked (or limited) to that user’s name and he becomes the owner of the profile. A profile can be unlocked by a System Administrator or the Job Profile's owner. While the Job Profile is in a locked state, other users will only be able to view the profile.</td></tr><tr><td>**Not Locked**</td><td>When a Job Profile is not locked, the attributes can be edited by any user with access to the Job Profile module.</td></tr></tbody></table>

</div></div></div>