# Licence Cards

# Printing of Licence Cards

A licence print form is used to print a licence card for an employee from the Licence workflow approval or from Manage Employees. The print form is developed in the format of a report and then it is uploaded to the reporting tree structure.

## <svg aria-label="Heading anchor" enable-background="new 0 0 20 20" height="16" role="img" viewbox="0 0 20 20" width="16" xmlns="http://www.w3.org/2000/svg"></svg>9.1 Licence print form configuration

**Path**: System Administration | Tools | Configuration | Framework | Configuration Settings | Human Resources | Licences

Each report is saved with a **Reference no** (ObjectId), when printing licences, this reference number is used to point the system to the desired print form.

<div data-role="steps-container" id="bkmrk-navigate-to-the-repo"><div data-role="steps-container"><div data-step-uuid="58401e33-a0a4-4696-9413-8668bad3d578"><div>- Navigate to the reporting tree structure (***Path**: Reports | Manage Reporting Structure*).
- Add the Licence print form.

</div><div>![](https://media.screensteps.com/image_assets/assets/001/426/018/original/dfff3eb2-d04b-43c4-935c-ecc43d74f4b7.png)</div><div></div></div></div></div>Figure 46: Reporting tree structure

<div data-role="steps-container" id="bkmrk-make-a-note-of-the-r"><div data-role="steps-container"><div data-step-uuid="58401e33-a0a4-4696-9413-8668bad3d578"><div>- Make a note of the reference no (ObjectId).

</div><div>![](https://media.screensteps.com/image_assets/assets/001/426/022/original/98e58787-c5b7-4b67-aab0-fe08779a2630.png)</div><div></div></div></div></div>Figure 47: Licence print form Reference no (ObjectId)

<div data-role="steps-container" id="bkmrk-navigate-to-the-lice"><div data-role="steps-container"><div data-step-uuid="58401e33-a0a4-4696-9413-8668bad3d578"><div>- Navigate to the Licences configuration settings (***Path**: System Administration | Tools | Configuration | Framework | Configuration Settings | Human Resources | Licences*)
- Locate the **Licence – Print form ObjectId** setting.

</div></div></div></div><div data-role="steps-container" id="bkmrk-"><div data-role="steps-container"><div data-step-uuid="58401e33-a0a4-4696-9413-8668bad3d578"><div></div><div>![](https://media.screensteps.com/image_assets/assets/001/426/020/original/e0c825ec-7be1-46a8-9a3c-dddbaf396f55.png)</div><div></div></div></div></div>Figure 48: Setting: Licence - Print form configuration

<div data-role="steps-container" id="bkmrk-change-the-setting-v"><div data-role="steps-container"><div data-step-uuid="58401e33-a0a4-4696-9413-8668bad3d578"><div>- Change the setting value to the reference number (ObjectId) of the report. Only one print form can be configured per schema.
- Click ‘Update settings’.
- Click ‘Clear Application Cache’.

</div></div><div data-step-uuid="7d2ff5c5-748c-4271-b161-ffb159d94369"></div></div></div>## <svg aria-label="Heading anchor" enable-background="new 0 0 20 20" height="16" role="img" viewbox="0 0 20 20" width="16" xmlns="http://www.w3.org/2000/svg"></svg>9.2 Licence card details and print rules (Client specific)

This section consists of the licence card details and rules specific to each of the three Assmang operations.

### <svg aria-label="Heading anchor" enable-background="new 0 0 20 20" height="16" role="img" viewbox="0 0 20 20" width="16" xmlns="http://www.w3.org/2000/svg"></svg>9.2.1 Assmang Schema 1: Khumani

<div data-role="steps-container" id="bkmrk-a-licence-card-can-o"><div data-role="steps-container"><div data-step-uuid="7d2ff5c5-748c-4271-b161-ffb159d94369"><div data-step-uuid="06dcd0d7-868a-476c-8093-15e503940a03"><div>- A licence card can only be printed if there is a valid **grouping licence** on the employee’s profile.
- The grouping licence determines the **colour** of the licence card.
- All **valid** licences are printed on one licence card.
- Only the **public licence expiry** date is displayed, not the start date.
- The **public licence code**, is the short code configured on the public licence.
- The **Mine licence expiry** is determined by the expiry date of the grouping licence.
- **Authorised by** conveys the information of the engineer (incl. signature) whom approved the licence you are printing from.
- To print a **photo** on the card you need to add a photo to the employee’s profile.

</div><div>![](https://media.screensteps.com/image_assets/assets/001/426/024/original/e2474eba-c3cc-4290-87c9-b1c8e33f84b7.png)</div><div></div></div></div></div></div>Figure 49: Khumani licence card