# Access the Job and Position Library [![Signify Header.png](https://signature.signifyhr.co.za/uploads/images/gallery/2025-02/scaled-1680-/emW3hfMrZ1yIDMUv-signify-header.png)](https://signature.signifyhr.co.za/uploads/images/gallery/2025-02/emW3hfMrZ1yIDMUv-signify-header.png) After establishing the organisational structure, we can proceed with creating job titles and positions using the **Job Management** functionality. In **People Management**, job titles, job positions, and roles serve different but connected purposes. - A **job title** defines the type of work or function. - A **job position** is a specific instance of that job title within the organisational structure and can be assigned to an employee. A job title can have many job positions. - A **role** defines what a user is allowed to do in the system based on permissions and access levels. Let us proceed with adding a job to the **Job Library**. - Click the **gear icon** to access the **Setup and Configuration** menu. ![People Management Setup and Configuration Menu.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/bTyLMstDYvsux77p-people-management-setup-and-configuration-menu.png) - Select **Job Management** from the drop-down menu. ![People Management Job Management Menu Item.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/RO517Tj6kTmV4uKu-people-management-job-management-menu-item.png) - This screen shows all the job titles, positions, and vacancies within your organisation. ![People Management Job Management Main Screen.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/BJASZ360ArL8GYtV-people-management-job-management-main-screen.png) - Click **+NEW JOB TITLE** to add a new job title. ![People Management Job Management New Job Title.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/7FlNq1C8hcT6fubV-people-management-job-management-new-job-title.png) - The **Job Details** screen will appear. - - Enter the job title and job code. - If the **master data** for the occupational category, occupational level, OFO code, and job grade data fields has been set up, you can select the appropriate data from the drop-down menus. To learn more about master data, navigate to the [**Master Data Maintenance**](https://signature.signifyhr.co.za/books/people-management-d8c/page/master-data-maintenance "Master Data Maintenance") part of this chapter. - You can toggle the **Critical Job** switch on and off as required. - Toggle to enable new registrants to select this job title when registering on the system. - Other additional information about the job title can be added, but is not required. Click **SAVE** when you are finished or click **CANCEL** to discard your edits. ![People Management Job Management Create New Job Title.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/9mKB8B9lGvbDlvqj-people-management-job-management-create-new-job-title.png) - A message will appear to confirm the successful creation of the job title. ![People Management Job Management Job Title Created Successfully.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/pxbNvGULMerX8m04-people-management-job-management-job-title-created-successfully.png) - After saving the new job title, click **PUBLISH** to finalise and share it. ![People Management Job Management Job Title Publish Button.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/3dbeYZpwpu3ztzqE-people-management-job-management-job-title-publish-button.png) - Toggle to confirm that you acknowledge and agree to the changes, then click **PUBLISH**. ![People Management Job Management Job Title Publish Confirmation.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/xrLeQrpoU0b8RpdE-people-management-job-management-job-title-publish-confirmation.png) - A message will appear to confirm that the job title was published successfully. ![People Management Job Management Job Title Publish Success Message.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/8FrDsCDYjucyyoI9-people-management-job-management-job-title-publish-success-message.png) - Once the job title has been created, additional tab options will appear at the top of the screen. You can either set the **Requirements** for the role or click on the **Positions** tab to add new job positions associated with that role. Click on **Positions** to proceed. ![People Management Job Management Job Title Additional Tabs.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/FCj9kffTX6UoyPRV-people-management-job-management-job-title-additional-tabs.png) - The current positions linked to the job title will be displayed. Click **+NEW POSITION** to add a new position. ![People Management Job Management Create New Position.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/KiWWlza6poNjlk4P-people-management-job-management-create-new-position.png) - The **Position Details** screen will appear. - - Enter the position title. The position code will be automatically generated. - Click the **Critical Position** toggle if required. - Click the **hand icon** to select the location in the organisation. ![People Management Job Management Save New Position.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/bJWtEoODGQERz8nE-people-management-job-management-save-new-position.png) - In the pop-up window, select the location in the organisation for this position. - Click **SAVE** when you are finished or click **CANCEL** to discard your edits. ![People Management Job Management Create New Position Select Org Node.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/HSTBOoTuQxWVgqxi-people-management-job-management-create-new-position-select-org-node.png) - The pop-up window will close. Back on the **Position Details** screen, click **SAVE** to save your changes, or click **CANCEL** to discard your edits. ![People Management Job Management Save New Position.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/bJWtEoODGQERz8nE-people-management-job-management-save-new-position.png) - You can return to **Job Management** to continue adding job titles and positions as needed. ![People Management Job Management Add Additional Titles and Positions.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/Goej6Bl70XiYp9hx-people-management-job-management-add-additional-titles-and-positions.png) - This screen shows all the job titles, positions, and vacancies within your organisation. ![People Management Job Management Main Screen.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/BJASZ360ArL8GYtV-people-management-job-management-main-screen.png) [![Signify Footer.png](https://signature.signifyhr.co.za/uploads/images/gallery/2025-02/scaled-1680-/ZOt8yZwhbiGx2d6U-signify-footer.png)](https://signature.signifyhr.co.za/uploads/images/gallery/2025-02/ZOt8yZwhbiGx2d6U-signify-footer.png)