# Create, Update, and View the Organisational Structure

[![Signify Header.png](https://signature.signifyhr.co.za/uploads/images/gallery/2025-02/scaled-1680-/emW3hfMrZ1yIDMUv-signify-header.png)](https://signature.signifyhr.co.za/uploads/images/gallery/2025-02/emW3hfMrZ1yIDMUv-signify-header.png)

##### Create the organisational structure

- Click the **gear icon** to access the **Setup and Configuration** menu.

![People Management Setup and Configuration Menu.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/bTyLMstDYvsux77p-people-management-setup-and-configuration-menu.png)

- Select **Organisational Structure** from the drop-down menu.

![People Management Organisational Structure Menu Item.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/RaQPtc2uOp532S1F-people-management-organisational-structure-menu-item.png)

- Create an organisational structure based on the organisation’s size, goals, industry, and work style. Some examples of organisational structures: 
    - - **Hierarchical structure** – based on levels of authority and responsibility
        - **Functional structure** – focuses on specialised roles or departments
        - **Divisional structure** – based on product lines, geographical locations, or customer types
        - **Team-based structure** – centred around project teams or cross-functional units
        - **Process-based structure** – focuses on workflow and end-to-end processes

Hover over the name of a level to access the editing options. You can rearrange organisational levels by using the drag-and-drop feature.

![People Management Organisational Structure Main Screen.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/NiDsDP5IyoNdqbu6-people-management-organisational-structure-main-screen.png)

- To **add** a subordinate level, click the **plus icon** next to the relevant level name.

![People Management Organisational Structure Options.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/3rjdJomGvRmryFqM-people-management-organisational-structure-options.png)

- Complete the details of the organisational unit. 
    - - Enter the name and code of the organisational unit.
        - Choose the appropriate organisational level type from the dropdown menu.
        - Toggle the **Publish** option on or off as needed.
        - Toggle to enable new registrants to select this organisational unit when registering on the system.
        - If configured in the **master data**, the business location can be selected. To learn more about master data, navigate to the [**Master Data Maintenance**](https://signature.signifyhr.co.za/books/people-management-d8c/page/master-data-maintenance "Master Data Maintenance") part of this chapter.
        - Other additional information about the organisational unit can be added, but is not required.

Click **SAVE ADD NEW** to add another subordinate level to the same organisational unit. Click **SAVE** when finished or click **CANCEL** to discard any changes.

![People Management Organisational Structure Add New Node.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/kJypqWHowYPA8MZK-people-management-organisational-structure-add-new-node.png)

- Once you have finished creating your organisational structure, it may look similar to our example.

![People Management Organisational Structure Completed.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/CYdNZYrI6J7qCG1T-people-management-organisational-structure-completed.png)

##### Update the organisational structure

- Click the **gear icon** to access the **Setup and Configuration** menu.

![People Management Setup and Configuration Menu.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/bTyLMstDYvsux77p-people-management-setup-and-configuration-menu.png)

- Select **Organisational Structure** from the drop-down menu.

![People Management Organisational Structure Menu Item.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/RaQPtc2uOp532S1F-people-management-organisational-structure-menu-item.png)

- Click the **pencil icon** next to the name of an organisational level to **edit**.

![People Management Organisational Structure Options.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/3rjdJomGvRmryFqM-people-management-organisational-structure-options.png)

- Update the details of the organisational level. Click **SAVE** when finished or click **CANCEL** to discard any changes.

![People Management Organisational Structure Edit Node.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/8wR5DCE8OFs6kp8R-people-management-organisational-structure-edit-node.png)

- To **delete** a level, click on the **trash bin icon** next to its name. Please note that a level cannot be deleted if it has: 
    - - subordinate levels,
        - vacant positions, or
        - active positions.

![People Management Organisational Structure Options.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/3rjdJomGvRmryFqM-people-management-organisational-structure-options.png)

- When deleting, provide a valid reason for the deletion, confirm that you acknowledge and agree to the action, and then click **DELETE**. If you wish to cancel the operation, click **CANCEL** to discard any changes.

![People Management Organisational Structure Delete Node.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/rdrdIMKxuwJHPhuN-people-management-organisational-structure-delete-node.png)

- The green, yellow, and red icons next to an organisational level's name indicate filled, vacant, and inactive job positions, respectively. In our example, there are four filled positions, and no vacant or inactive positions.

![People Management Organisational Structure Options.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/3rjdJomGvRmryFqM-people-management-organisational-structure-options.png)

- By clicking on the organisational level's name, the filled, vacant, and inactive **job positions** can be viewed on the right.
- To move a position to another organisational unit, drag and drop it into the appropriate unit on the left.

![People Management Organisational Structure Move Jobs.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/DbVusxjgW11uqUZS-people-management-organisational-structure-move-jobs.png)


##### View the organisational structure

- Navigate to the **Main Dashboard**, then click **MORE INSIGHTS** on the **My Colleagues** widget.

![People Management Organisational Structure Insights Button.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/y6D7QYkY4ER8JCrx-people-management-organisational-structure-insights-button.png)

- The organisational structure will appear. You can expand the levels to view your reportees' subordinates.

![People Management Organisational Structure View Org Structure.png](https://signature.signifyhr.co.za/uploads/images/gallery/2026-03/GgGz6CTx42rC76g9-people-management-organisational-structure-view-org-structure.png)

[![Signify Footer.png](https://signature.signifyhr.co.za/uploads/images/gallery/2025-02/scaled-1680-/ZOt8yZwhbiGx2d6U-signify-footer.png)](https://signature.signifyhr.co.za/uploads/images/gallery/2025-02/ZOt8yZwhbiGx2d6U-signify-footer.png)