Create and Edit an Advertisement

Create an advertisement for a position 
 Follow these steps to create a new advertisement for a position: 
 
 
 
 
 
 On the  Advertised Positions  page click the  Add  button to open the page where the details of the advertisement can be captured. 
 All fields marked with a * are compulsory and must be completed else you will not be able to save the information. 
 The following page is displayed: 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Save the advertisement 
 
 
 
 
 
 When all required details have been entered, click the  Save  button to submit the advertisement. 
 When the page is closed, the completed advertisement is visible on the  Advertised Positions  list page as per the example below 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Edit an advertisement 
 Once an advertisement has been saved it is shown in the Advertised Position list page. The following actions are available once you have located the desired position: 
 
 
 
 
 
 View/Edit Advertisement  takes you back to the  Advertised Position Detail  page discussed in the previous section. 
 View/Edit Applications  opens a list of applications submitted against the advertisement. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Detail Tab 
 
 
 
 
 
 
 To update the advertisement select the  View/Edit Advertisement  option. 
 Update the information where required and click  Save . 
 
 
 
 
 
 
 Apart from the advertisement details already specified, the following tabs are also made active when an advertisement is saved the first time. 
 
 
 
 
 
 
 Documents 
 Applications 
 Letters 
 CV’s 
 
 
 
 
 
 
 
 
 
 Documents Tab 
 
 
 
 
 
 Click the  Documents  tab to open the  Documents  page 
 This page contains documents that are uploaded against the position’s job profile in the  Job Profiler  module. 
 These documents can be downloaded here or in the Job Profiler module but no documents can be added directly to the advertisement itself. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Applications Tab 
 
 
 
 
 
 
 Click the  Applications  tab to display the  Applications Received  page. 
 Information displayed here is applicable to the individuals that manage the applications received and appointments/rejections. 
 
 
 
 
 
 
 The detail of the applications will be discussed in detail further on in the document. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Letters Tab 
 
 
 
 
 
 Click the  Letters  tab to open the  Recruitment Letters  page. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Customise a letter type 
 
 
 
 
 
 
 
 
 The  Recruitment  module is installed with a number of standard letters similar to the page example above. 
 Sometimes there may be a need to use branded or custom developed letters instead of the standard ones. To customise a letter type:
 Select the  Administration  option in the top menu bar. 
 Select the  Configure Letter Types  option. 
 
 
 
 
 
 
 
 
 
 
 
 
 Configure Letter Types 
 
 
 
 
 
 
 A list of available letters will be displayed, in the  Configure Letter Types  page as seen below. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Configure Letter Type Detail 
 
 
 
 
 
 
 Select the  View/Edit  hyperlink next to the applicable letter type to be modified. 
 The letter details will be displayed as it is shown in the  Configure Letter Type Detail  page below. 
 Modify the relevant fields and click  Save . 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 CV's Tab 
 
 
 
 
 
 Click the  CV’s  tab to open the following page. 
 This page contains ad hoc CV’s that are uploaded against the position by the manager or administrator of the advertisement.