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tbdThe Performance Management Dashboard - Creating a new contract

 

In this page we address Step 1 - Creating your Performance Management Contract.

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The dashboard below tells us that:
  1. The employee is busy with the 2022 performance cycle.
  2. It is the employee's personal performance contract being displayed, but (optionally) the employee is also a manager, managing a team of people, each having their own contract.
  3. What the general timelines for each period and phase of the performance year are.
  4. What is your progress in the performance process e.g. Review Period 1.
  5. What is the suggested next step for the user, e.g. Complete the objective setting.
  6. How much time you have left to complete the current phase.
  7. If you still have to START the contracting process (meaning you don't have a contract at the moment), or can just CONTINUE its population - if you did manage to start the contracting.
  8. The components (and their relative importance or weights) of which the contract is comprised e.g. the performance agreement (90%), and a value survey (10%), also showing their scores - if applicable at this stage of the process.

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If an employee doesn't have an existing contract for the current performance cycle

If you haven't yet created a contract for the current performance cycle, the dashboard will feature a START button at #7 above.
Click the START button to initiate a wizard which will take you through the steps needed to create a performance contract.

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An employee has these three available,options available; a manager also has access to the fourth option below.

  1. Create Blank - which means the user will have to type, or select every objective required.

  2. Copy From Template - which means start your contract from a template example and then customise it as needed.

  3. Copy From Previous - which means reusing, or starting with last year's performance contract.

  4. Copy an agreement of one of my employees - only available to a manager, should he/she want to copy contracts between employees.

The 

performance

Decide yearwhich option suits you best and reviewthen frequency values displayed infollow the dropdownguidelines listsfor wereeach provided by the System Administrator.

The performance year is the year period, or cycle, with a start date and end date, to which the performance contract will apply.

The review frequencybelow. is how often contract reviews will be held during the performance year e.g.:

  • Annual, there will be 1 review or assessment
  • Bi-annual = 2 reviews
  • Quarterly = 4 reviews, etc.
  1. To create a blank review period or copy from the employee's previous review period, select the performance year and review frequency from the drop down boxes and click the applicable tile.
  2. To copy from a system template or copy an agreement of one of my employees, click the Copy from a system template, or Copy from Another tiles. 

Create a Blank Review PeriodAgreement

To
create
Aa new blank agreement for the selected performance agreementyear, usually consists of one or more review periods e.g. semesters, quarters etc. Withinchoose the scopeCreate ofBlank atile.  performanceYour agreementPerformance aAgreement semesterscreen orwill quarterdisplay, isshowing calledthe adifferent review period.sections.

To create a new blank review/assessment period for the performance year you've selected:

  • Choose the Create a blank review Period tile.

Your Performance Profile screen will be displayed, showing the different sections.

 

Copy From Employee's Previous Review Period

If a previous performance agreement exists for an employee, its contents (except the ratings and comments) can be copied to the new agreement. (Note that the number of review periods in the resulting agreement will match the number of periods in the source agreement.)

  • Select the tile Copy from Employee's Previous Review Period.

Notice that by copying from a previous period you have...

  • ... created the agreement
  • ... created the review period(s)
  • ... populated all the sections with the same content as in the original agreement.
  • ... kept all the approval statuses intact i.e. if the contents were approved by both the manager and employee in the original review period, the contents will also be approved in the new review period. (TO UPDATE)

Copy from a System Template

Agreement templates are predefined and prepopulated agreements, setup by the System Administrator, which can be used as a quick way to create a new agreement.
  • Click the tile Copy from Template. (TO UPDATE)
  • Search for the required template by Template Name and/or Review Frequency.

Click on the Action hyperlink next to the template name and choose the Copy function. The new agreement is created and is opened on the agreement page, allowing the employee and manager to continue working on the agreement. (TO UPDATE)

Notice that by copying from an agreement template you have...

  • ... created the agreement
  • ... created the review period(s)
  • ... populated all the sections with the same content as in the template agreement.
  • ...set the sections to have the same percentages weights as in the template i.e. the default section weights are overridden.

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Copy an Agreement from one of my employees

If you are a manager with employees reporting directly to you, the additional option to copy an agreement from one of your employees is available.

  • Click the tile Copy from Another. (TO UPDATE)
  • Search for the required employee and contract.
  • Click on the Action hyperlink next to the template name and choose the Copy function. The new agreement is created and is opened on the agreement page, allowing the employee and manager to continue working on the agreement.  (TO UPDATE)

Notice that by copying from an agreement template you have...

  • ... created the agreement
  • ... created the review period(s)
  • ... populated all the sections with the same content as in the source agreement.
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