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Getting Started
Introduction to the Manage Employees Module The Manage Employees module allows a user not only to create and manage an employee’s records but also serves as a complete organisational reference for everything pertaining to an employee. Although the actual Sign...
The Focus of the Signify HR Modules
The Life Cycle of an Employee In this section a short description is given of each module that forms part of the employee life cycle as implemented by the Signify HR system. As an introduction to this life cycle, view the diagram below that displays these mo...
How to Appoint an Employee
This section assists the System Administrator in adding employees to Signify HR system. There are three options available for appointing an employee. In this section, only the first two options will be discussed. Appoint a new employee Appoint new em...
Create a User Account for the Employee
After saving the new employee record, a function is made available next to the employee number field. This account will enable the employee to log into Signify HR system. To create the user account, click Create as System User. Confirm that you do want t...
Appoint Employee being Transferred
This section assists the System Administrator in appointing employees being transferred from another company/schema. Open the Manage Employees Module Navigation from the Home page: System Administration | Modules | Manage Employees to open the Emp...
Actions available for an Existing Employee
A couple of primary functions are available for existing employees and will be discussed in detail in this section. View/Edit (an employee record) Terminate Employee View Employee Profile View Learner Records View Licenses Open the Manage Employees M...
Employee Information
This section gives an overview of the kinds of detail that can be captured against an employee’s record. We will briefly discuss the additional employee information in the following sections but note that your company may or may not necessarily have each and ...
Employee Profile
In this section you can add personal information, address, contact detail, documents, assets and many more, to an employee’s record. Two versions of the Employee Information Management system are available. See indicators in the sections below. Foundation ...
Organisational Assignment
In this section the focus is on an employee’s work history and reporting structures in the company. Navigation from the Home Page: System Administration | Modules | Manage Employees to open the Employee List screen. When the screen is opened, the page wil...
Employee Development
In this section, the focus is on an employee’s development in terms of training, training records, performance management history, development plans and professional profile. Navigation from the Home Page: System Administration | Modules | Manage Employ...
Employee Relations
The Signify Software Employee Relations (ER) Module is designed to assist with the recording and storing of information that relates to inadequate performance and misconduct of employees whilst they are at work. It should be noted that this module should not b...
Compliance
Available in Enterprise Edition In this section the focus is on an employee’s compliance in the company. Navigation from the Home Page: System Administration | Modules | Manage Employees to open the Employee List screen. When the screen is opened, ...
Manage Learner Records
This section is quite comprehensive and forms an integral part of all learning-related modules in the Signify HR system. In short it boils down to a history of qualifications, courses or any other training an employee went through prior to or while in a compan...
Manage Subgroups
Subgroups are made up of employee records grouped or selected from the database because of some common characteristic e.g. the same department or job title etc. Some of the advantages of making use of subgroups are: Employee records can be put into s...
Manage Users - How to Manage Users
This section assists the System Administrator in managing users in the Signify HR system. The following topics will be discussed: Create, edit and remove a user account Send Welcome Notification to New users Define a User Account's Profile Assign s...
Manage Users - Subgroup Access
Subgroup Access In this section, a user is given access to specific subgroups. By default, a user has no access to all subgroups unless he is explicitly set up to have access to one or more. Refer to the Subgroups section for more information on how to manag...
Manage Users - Copy User Rights
Properly defining a user’s subgroups, access rights, roles etc. is a time-consuming business. Fortunately, one user’s user profile can be copied across to other users. Open the List of Users screen and select the user to assign subgroup access. Selec...
Manage Users - Reporting Rights
When required, only certain reports can be made available to a user. In order to link the relevant reports to a user’s account, follow these steps: Open the List of Users screen and select the user to assign reporting access for. Select Reporting Ri...
Manage Users - Role Assignment
A user can assume different roles other than just having employees report to him. E.g. in some cases, a user can be expected to approve training requests from employees not reporting to him. Or he can be expected to manage training events. In both these exa...
Manage Users - Schema Access
A Signify database can be shared among any number of companies in the same group. Each company will function as a separate entity but managers and administrators can switch between the companies (called schemas in the system) to access the employees from the ...