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Recruitment: Create and Edit an Advertisement

Create an advertisement for a position

Follow these steps to create a new advertisement for a position:

  • On the Advertised Positions page click the Add button to open the page where the details of the advertisement can be captured.
  • All fields marked with a * are compulsory and must be completed else you will not be able to save the information.
  • The following page is displayed:

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Save the advertisement

  • When all required details have been entered, click the Save button to submit the advertisement.
  • When the page is closed, the completed advertisement is visible on the Advertised Positions list page as per the example below

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Edit an advertisement

Once an advertisement has been saved it is shown in the Advertised Position list page. The following actions are available once you have located the desired position:

  • View/Edit Advertisement takes you back to the Advertised Position Detail page discussed in the previous section.
  • View/Edit Applications opens a list of applications submitted against the advertisement.

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Detail Tab

  • To update the advertisement select the View/Edit Advertisement option.
  • Update the information where required and click Save.

Apart from the advertisement details already specified, the following tabs are also made active when an advertisement is saved the first time.

  • Documents
  • Applications
  • Letters
  • CV’s
Detail Tab

Documents Tab

  • Click the Documents tab to open the Documents page
  • This page contains documents that are uploaded against the position’s job profile in the Job Profiler module.
  • These documents can be downloaded here or in the Job Profiler module but no documents can be added directly to the advertisement itself.

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Applications Tab

  • Click the Applications tab to display the Applications Received page.
  • Information displayed here is applicable to the individuals that manage the applications received and appointments/rejections.

The detail of the applications will be discussed in detail further on in the document.

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Letters Tab

  • Click the Letters tab to open the Recruitment Letters page.

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Customise a letter type

  • The Recruitment module is installed with a number of standard letters similar to the page example above.
  • Sometimes there may be a need to use branded or custom developed letters instead of the standard ones. To customise a letter type:
    • Select the Administration option in the top menu bar.
    • Select the Configure Letter Types option.
Customise a letter type

Configure Letter Types

  • A list of available letters will be displayed, in the Configure Letter Types page as seen below.

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Configure Letter Type Detail

  • Select the View/Edit hyperlink next to the applicable letter type to be modified.
  • The letter details will be displayed as it is shown in the Configure Letter Type Detail page below.
  • Modify the relevant fields and click Save.

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CV's Tab

  • Click the CV’s tab to open the following page.
  • This page contains ad hoc CV’s that are uploaded against the position by the manager or administrator of the advertisement.
CV's Tab
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