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This document explains and illustrates the functionalities and rules within the Licence Management module. This module is implemented to manage the life cycle of licences required by an employee’s job/position, ad hoc licences and public licences. Process Flo...

Introduction The licence approval workflow process was developed to manage the administration, approval, printing and issuing of an employee’s licences as a Senior Training Officer, an Engineer and a Licence Administrator. Basic Sequence of Events The licen...

Introduction to Employee's Licences The licences section in the Manage Employees module enables an administrator to manage the public licences, ad hoc licences as well as job/position related licences of each employee individually. This section is not restric...

How to link a Job Requirements Link the licences required by an employee’s current job/position. The licences linked here will display accordingly on the employee’s licence dashboard. Path: Modules | Job Management | Job Profiler | Requirements Profile | Lic...

Introduction to Licence Record Validity Dates Licence record validity dates are managed within the system either by following the requirement learner records or by custom selected validity dates depending on the licence section of the licence and the value of...

How to Process a Licence Licence processing is a procedure that creates and updates all employee licence records as well as workflow instances based on a set of pre-defined rules. This procedure can be scheduled to be executed automatically, or it can be exec...

Licence Types Define licence types that will be used to categorise licence definitions. The type of a licence definition will be used, within an employee location and licence type relationship, by the licence approval workflow process to determine the workflo...

Location Configuration Locations are defined and linked to employees. The location is used, within an employee location and licence type relationship, by the approval workflow process to determine the workflow recipients who will be required to action the wor...

Printing of Licence Cards A licence print form is used to print a licence card for an employee from the Licence workflow approval or from Manage Employees. The print form is developed in the format of a report and then it is uploaded to the reporting tree str...

Workflow Administrative Users The roles that an Administrator requires are explained next. 10.1 Workflow administrator Licence Administrative Users The roles that an Administrator requires are explained next. 10.2 Subgroup permis...

Licence Record Import The licence import functionality enables a system administrator to import licence records from the administration portal. The administrator can do a bulk import of licence records that will reflect on the employees’ licence dashboards. T...

How to Switch on the Module The following configuration settings are needed for the Licence Module 12.1 Workflow – configuration settings Configure the workflow module setting per schema. Path: System Administration | Tools | Configuration | Framework | Fr...

Signify continually develops new functionality and resolves issues, so our system is continually improving. We also develop exciting new modules in line with how the use of Human Resource Information Systems is changing. A list of the Release Notes for the di...

Introduction to the assessment builder module This document focuses on the Assessment Builder module within the Signify HR System, which creates online assessments to evaluate an employee's knowledge of a specific subject. These assessments can then be added ...

In order to create an assessment, one needs a database of questions with their answers - which can be used to compile the assessment.  The same question may be used in more than one assessment, and if it is changed, the change will be visible in all assessment...

Creating an Assessment Training Intervention Assessment Management Screen (Assessment Database Tree View) The primary Assessment Management Page which displays a tree view of Assessment Categories and Assessments which are present in the database currently. ...

Clicker Assessments Document Purpose Aim The aim of this document is to provide a high-level overview of the Signify Clickers Sub-Module. Clickers are used by learning administrators for the real-time assessment of groups of learners who do not necessarily...

Basic Assessment Reports List of Assessments List of Questions Assessment Questions Report Other Reports relevant to Assessments Last Assessment Attempt Questions and Answers Report Did my Employee Complete a Specific Assessment Report Training History ...