Glossary
Address
An address is the employee’s residential, postal, or work location information. It is used to keep personal and workplace records accurate and up to date.
Administration
Administration refers to the area of the system that authorised users use to manage settings, access, and records. It supports the secure handling of employee information and system configuration.
Appointment
An appointment is a record of the employee’s job placement in the organisation, including their position, start date, and employment history. It helps show the role the employee holds and where they fit in the business structure.
Appointment History
Appointment history is a list of the employee’s previous and current job appointments in the organisation. It provides a clear view of role changes over time.
Audit Information
Audit information is a record of system activity that shows who viewed or accessed employee data and when. It supports transparency, security, and compliance.
Biographical Details
Biographical details are background details about an employee, such as gender, citizenship, race, marital status, and identification details. These details help maintain complete employee records and support reporting requirements.
Contact Details
Contact details are the information used to reach an employee, such as telephone numbers, email addresses, and other communication details. They help ensure the organisation can contact the right person when needed.
Custom People Group
A custom people group is a group created by the organisation using its own chosen criteria. It allows users to bring together employees who share specific conditions or attributes.
Dashboard
The dashboard is the main People Management screen that gives a quick view of employees and key actions such as search, browsing, and recognition. It helps users find people and access important information quickly.
Default Password
A default password is the starting password assigned to a new user account. It is used for the first-time login before the user changes it.
Employee Profile
An employee profile is the complete set of information stored for a person in the system, including personal and contact details, role information, and history. It acts as the employee’s central record.
Event Scheduling
Event Scheduling is a feature used to organise groups of people for events, sessions, or planned activities. It helps administrators manage attendance and participation more easily.
Field Editability
Field editability is a setting that controls whether a field can be changed by administrators or employees. It helps protect important information and define who may update it.
Field Visibility
Field visibility is a setting that controls whether a field can be seen by administrators or employees. It helps manage access to information in a controlled way.
Kudos
Kudos is a recognition feature used to acknowledge or appreciate a colleague. It encourages a positive and supportive workplace culture.
Labour Relations
Labour relations is the area used to record workplace issues such as complaints, grievances, disputes, and disciplinary matters. It helps maintain a clear record of formal employee relations activity.
Learning Records
Learning records are records of training or learning activities completed by an employee. They help track progress in development and completed learning activities.
My Company
My Company is a view that shows employees across the organisation. It allows users to browse the wider workforce beyond their own team or department.
My Department
My Department is a view that shows employees within the user’s department. It helps users focus on the people within their immediate business area.
My Team
My Team is a view that shows the employees who report to or are connected to the user’s team. It gives a quick view of the people directly linked to the user’s working area.
Organisational Unit
An organisational unit is a section of the company structure, such as a department, division, or branch. It helps group employees according to the organisation’s internal structure.
Particulars
Particulars are the basic personal details for an employee, such as name, surname, username, title, and preferred name. They form the core identity information in the employee profile.
People Group
A people group is a defined selection of individuals based on specific criteria, such as their position in the organisational structure, reporting line, location, or other conditions. People groups help determine access, audiences, and system processes for selected employees.
People Management
People Management is the part of the system for viewing, updating, and managing employee information, permissions, groups, and related HR records. It provides a central place for managing people data across the organisation.
Performance Management
Performance Management is the area used to manage performance-related information such as reviews, goals, and evaluation records. It supports structured tracking of employee performance.
Product Role
A product role is a system role that gives a user access to specific features or areas of the product. It helps control what each user is allowed to do in the system.
Product Setup
Product setup is the section used to configure how the People Management module works and appears. It allows administrators to control system behaviour and display settings.
Profile Management
Profile management is the process of viewing and updating an employee’s details in the system. It ensures employee records remain complete, accurate, and current.
Profile Summary
A profile summary is a quick overview of an employee’s key information, used to help users understand the person’s record at a glance. It gives a short, useful snapshot without needing to open every detail.
Reporting Line
A reporting line is the relationship that shows who an employee reports to and where they fit in the organisational hierarchy. It helps define line management and accountability.
Reporting Lines Group
A reporting lines group is a group of employees linked by who they report to or work under. It is useful for organising employees according to the management structure.
Required Field
A required field is a field that must be completed before the record can be saved. It helps ensure that important information is captured.
Role
A role is a set of permissions assigned to a user based on their responsibilities. It defines what the user can access and do in the system.
Self-Service
Self-service is the part of the system that employees can use to view or update their own information. It reduces reliance on administrators for routine updates.
Sign-Ins
Sign-ins are records of login activity for an employee or user account. They help track when the account was accessed.
Standard Permissions
Standard permissions are the default actions allowed by a role, such as viewing, editing, or managing certain areas of the system. They define the basic access granted to a user.
Training and Development
Training and development is the area used to track learning, development, assessments, and related growth activities for an employee. It supports ongoing employee development and record keeping.
User Permissions
User permissions are the access rights that determine what a user can see or do in the system. They help protect information and control user actions.
View/Edit People
View/Edit People is the option that allows authorised users to open and update employee records. It gives access to people's information for review and maintenance.
